Job Listings

• Location: Southbridge, Massachusetts
• Type: Direct Hire
• Job #4158

Position Summary

The Bookkeeper is responsible for managing day-to-day accounting activities across accounts receivable, accounts payable, cash receipts and disbursements, general ledger transactions, account reconciliations, and month-end close support. This position requires strong attention to detail, sound judgment, confidentiality, and a commitment to maintaining accurate financial records and effective internal controls.

The ideal candidate will have experience with full-cycle bookkeeping, preferably in a manufacturing, job shop, or similar environment.

Key Responsibilities
 

• Prepare and issue customer invoices for completed jobs and other applicable charges.
• Apply all daily cash receipts, including checks, ACH, wire transfers, lockbox receipts, and credit card payments.
• Reconcile daily deposits to bank activity and investigate discrepancies.
• Review accounts receivable aging reports weekly.
• Contact customers regarding past-due balances, document collection activity, and escalate accounts requiring management attention.
• Maintain accurate customer master data, including credit applications, references, credit limits, payment terms, and tax exemption certificates.
• Recommend credit limits and payment terms for new customers.
• Administer customer payment portals and applicable supply chain financing or early-payment programs.
• Research and resolve billing disputes, short payments, and deductions in coordination with Customer Service and Quality.
• Perform three-way matching of purchase orders, receiving documentation, and vendor invoices before payment.
• Investigate and resolve price and quantity variances in coordination with Purchasing.
• Process vendor invoices, outside-processing and subcontract invoices, freight bills, employee expense reports, and corporate card transactions.
• Prepare weekly check and ACH disbursement runs in accordance with the approved cash plan.
• Identify and capture available early-payment discounts.
• Maintain the vendor master file, including W-9 forms, certificates of insurance, and remittance information.
• Independently verify and document vendor banking change requests through a callback before making any changes.
• Reconcile vendor statements monthly and research and resolve outstanding items.
• General Ledger & Reconciliations
• Prepare and post recurring and adjusting journal entries, including accruals, prepaid expense amortization, and account reclassifications.
• Maintain appropriate supporting documentation for all journal entries.
• Reconcile cash, accounts receivable, accounts payable, and other assigned balance sheet accounts on a monthly basis.
• Support month-end and year-end closing activities.
• Prepare schedules and supporting documentation for outside accountants.
• Internal Controls & Audit Support
• Maintain accounting records and documentation sufficient to support financial, customer, and registrar audits.
• Follow established accounting policies, procedures, and internal controls.
• Observe appropriate segregation-of-duties requirements and identify potential control issues.
• Maintain organized and accurate documentation for transactions and account reconciliations.
• Payroll Backup
• Serve as a cross-trained backup for weekly payroll processing.
• Assist with collection, review, and verification of employee time records

Qualifications:
 

• Associate’s or bachelor’s degree in Accounting, Finance, Business, or a related field
• Three or more years of practical experience with accounts payable, accounts receivable, and general ledger accounting.
• Working knowledge of full-cycle bookkeeping and accounting principles.
• Experience with account reconciliations, journal entries, A/R aging, A/P processing, and month-end close activities.
• Strong attention to detail and accuracy.
• Excellent organizational and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive financial information.
• Strong communication and follow-up skills when working with customers, vendors, employees, and internal departments.
• Ability to work independently while also collaborating effectively across departments.
• Manufacturing, job shop, or other project-based accounting experience is preferred.
• Experience with accounting software/ERP systems and Microsoft Excel is preferred

Hours are:

Monday through Friday – first shift

The salary is up to $75K a year based on experience

Benefits
 

• Health Insurance
• Life Insurance
• Short term disability
• Long term disability
• 401K
• Paid time off