Bookkeeper Opportunity – $75K (Direct Hire)
Position Summary
The Bookkeeper is responsible for managing day-to-day accounting activities across accounts receivable, accounts payable, cash receipts and disbursements, general ledger transactions, account reconciliations, and month-end close support. This position requires strong attention to detail, sound judgment, confidentiality, and a commitment to maintaining accurate financial records and effective internal controls.
The ideal candidate will have experience with full-cycle bookkeeping, preferably in a manufacturing, job shop, or similar environment.
Key Responsibilities
- Prepare and issue customer invoices for completed jobs and other applicable charges.
- Apply all daily cash receipts, including checks, ACH, wire transfers, lockbox receipts, and credit card payments.
- Reconcile daily deposits to bank activity and investigate discrepancies.
- Review accounts receivable aging reports weekly.
- Contact customers regarding past-due balances, document collection activity, and escalate accounts requiring management attention.
- Maintain accurate customer master data, including credit applications, references, credit limits, payment terms, and tax exemption certificates.
- Recommend credit limits and payment terms for new customers.
- Administer customer payment portals and applicable supply chain financing or early-payment programs.
- Research and resolve billing disputes, short payments, and deductions in coordination with Customer Service and Quality.
- Perform three-way matching of purchase orders, receiving documentation, and vendor invoices before payment.
- Investigate and resolve price and quantity variances in coordination with Purchasing.
- Process vendor invoices, outside-processing and subcontract invoices, freight bills, employee expense reports, and corporate card transactions.
- Prepare weekly check and ACH disbursement runs in accordance with the approved cash plan.
- Identify and capture available early-payment discounts.
- Maintain the vendor master file, including W-9 forms, certificates of insurance, and remittance information.
- Independently verify and document vendor banking change requests through a callback before making any changes.
- Reconcile vendor statements monthly and research and resolve outstanding items.
- General Ledger & Reconciliations
- Prepare and post recurring and adjusting journal entries, including accruals, prepaid expense amortization, and account reclassifications.
- Maintain appropriate supporting documentation for all journal entries.
- Reconcile cash, accounts receivable, accounts payable, and other assigned balance sheet accounts on a monthly basis.
- Support month-end and year-end closing activities.
- Prepare schedules and supporting documentation for outside accountants.
- Internal Controls & Audit Support
- Maintain accounting records and documentation sufficient to support financial, customer, and registrar audits.
- Follow established accounting policies, procedures, and internal controls.
- Observe appropriate segregation-of-duties requirements and identify potential control issues.
- Maintain organized and accurate documentation for transactions and account reconciliations.
- Payroll Backup
- Serve as a cross-trained backup for weekly payroll processing.
- Assist with collection, review, and verification of employee time records
Qualifications:
- Associate’s or bachelor’s degree in Accounting, Finance, Business, or a related field
- Three or more years of practical experience with accounts payable, accounts receivable, and general ledger accounting.
- Working knowledge of full-cycle bookkeeping and accounting principles.
- Experience with account reconciliations, journal entries, A/R aging, A/P processing, and month-end close activities.
- Strong attention to detail and accuracy.
- Excellent organizational and problem-solving skills.
- Ability to maintain confidentiality and handle sensitive financial information.
- Strong communication and follow-up skills when working with customers, vendors, employees, and internal departments.
- Ability to work independently while also collaborating effectively across departments.
- Manufacturing, job shop, or other project-based accounting experience is preferred.
- Experience with accounting software/ERP systems and Microsoft Excel is preferred
Hours are:
Monday through Friday – first shift
The salary is up to $75K a year based on experience
Benefits
- Health Insurance
- Life Insurance
- Short term disability
- Long term disability
- 401K
- Paid time off